E-invoicing for businesses
We set things up so you can receive and check e-invoices and issue them as ZUGFeRD or XRechnung – without new accounting software.
AI-generatedReady for e-invoicing, without new accounting software.
ZUGFeRD and XRechnung
We create both formats, read incoming invoices and check them.
More details
- How it works: The invoice is created in the chosen format and validated against the standard.
- You provide: Invoice details such as bank details and VAT ID.
- Watch out: These master data are often missing.
DATEV handover
Paid invoices and receipts go to your tax adviser in one batch.
More details
- How it works: Paid invoices go to your tax adviser as a CSV file with a receipt package.
- You provide: The format your tax adviser needs.
- Watch out: Coordinating with the tax adviser often takes the longest.
Invoices and reminders
Down payment, final invoice and first reminder from one system.
More details
- How it works: Down payment and final invoices, a separate number range per company, first payment reminder.
- You provide: Products, prices and company details.
- Watch out: Clarify your existing numbering scheme in advance.
Check e-invoices
We see what your workflow still lacks before the deadline.
More details
- How it works: We look at how invoices come in and go out, and what is missing before the deadline.
- You provide: A few sample invoices.
- Watch out: Invoices often arrive through several channels.
Example: invoice in, check, ZUGFeRD out
- An invoice arrives by email.
- Format and mandatory details are checked.
- You approve it.
- The data goes to accounting.
- OutgoingInvoice created in the system.
- ZUGFeRD file generated, sent after your approval.
How it works
Initial consultation
You tell us how invoices come in and go out today. We tell you what is missing before the deadline.
Setup
We set up checking and creation and test everything with test invoices.
Acceptance
You give the go-ahead. Your tax adviser checks the format and handover.
Prefer a quick call?
Good to know
Deadlines in Germany
Everyone has had to receive e-invoices since 2025. Issuing: from 2027 above €800,000 prior-year turnover, all others from 2028.
Your tax adviser has a say
Your tax adviser clarifies this. We don’t give legal or tax advice.
Integration
HubSpot or a custom solution, without a new program.
You remain responsible.
In practice
At one association, the e-invoice conversion service is live.
Frequently asked questions
When do I have to issue e-invoices?
In Germany, all businesses have had to receive e-invoices since 2025. Businesses with prior-year turnover above €800,000 must issue them from 2027, all others from 2028. Your tax adviser clarifies how this applies to you.
What is ZUGFeRD?
A PDF invoice with embedded data that software can read. You see a normal PDF. XRechnung consists of data only and is hard to read on screen. Both follow the EN 16931 standard.
Is a PDF already an e-invoice?
No, not on its own. An e-invoice is structured, for example as XRechnung or ZUGFeRD. A plain PDF does not count.
Do I need new accounting software?
No. We connect HubSpot or a custom solution and pass the data to your tax adviser. Whether your software can handle e-invoices, we clarify in the initial consultation.
Do you check whether my invoices will be accepted?
We check the format and mandatory details technically. Whether an invoice is accepted for tax purposes is for your tax adviser to decide.
Let’s talk about your invoices.
Free initial consultation, no obligation. Afterwards you know what needs to be done before the deadline.
The cost depends on the number of invoice channels and connected systems.
- Process Vision, Zwickau, Saxony
- Industry experience since 2015
- Focus: AI integration for SMEs